Mid Sussex Amateur Radio Society and Your Privacy

Under the General Data Protection Regulations (GDPR), many organisations are required to seek consent from all individuals that they hold, or are to hold, data on. Because of this directive, as a club, we are obliged to ensure that our members are fully aware of the data we hold, how we use it and how long we hold it for. This legislation became effective on 25th May 2018.

At MSARS we value the trust of all our members. To earn your trust, we respect your privacy in handling personal data relating to you and acknowledge that you deserve full control in deciding what happens with your data. This Privacy Policy describes who controls the personal data we collect about you, what types of personal data we collect about you, what we do with it and how you can control our use of it.


Who controls personal data gathered about you?

Your personal data is collected, processed and used by the Club Secretary.


What personal data does MSARS collect?

We collect personal data that you voluntarily provide to us when you register as a member with us. Such personal data includes: title, full name, address, date of birth, call sign, telephone and/or mobile telephone and email address. See also the section below on website access.


How does MSARS use personal data about me?

The transactional data we collect will be used to complete our club records and provide you with specifically tailored information through the pre-agreed mediums of communication outlined in the Consent Form/Privacy Notice, as well as functional data required in the case of access to the website at


With whom might MSARS share personal data about me?

None of your information will be provided to a third party or other club members other than the Committee members, the Radio Society of Great Britain, Ofcom or the police unless you have provided written instructions on your Membership Application Form or we are legally compelled. The President and Committee members’ call signs and telephone numbers will be published in the Mid Sussex Matters newsletter and on the MSARS website ( unless the Club Secretary or MSARS Webmaster receives a request to withhold such information.


How can I access or update personally identifiable information about myself?

Your data is always available to you. You can request a breakdown of the data MSARS holds on you at any time and you can request that your data is deleted.


MSARS website-specific data

Certain information (which may or may not be regarded as 'personal') is captured and stored in our web server logs. This includes your IP address. Further, and for full transparency, we also capture details about your web browser, operating system and screen resolution. None of this information is shared with any third party and is only used by us to support the continued operation of the website. Session data is also captured and stored for the purposes of supporting cookies. For more details on this, please read our cookie policy.

Users who choose to register for an account on the website will, once their accounts have been approved, be presented with options under the 'user menu' to request copies of their data or to request its deletion. It should be noted however, that only members of the Mid Sussex Amateur Radio Society and recognised friends of the society with have access granted. All other registration requests will be denied for security and privacy reasons.


How may I contact MSARS?

If you have any questions regarding our handling of your personal data please contact the Club Secretary. Website-related queries may subsequently be redirected to the Webmaster.


What are cookies?

'Internet cookies' are text files containing small pieces of data (such as a username and password) that are used to identify your computer as you use a computer network. Specific cookies known as HTTP cookies are used to identify specific users and improve your web browsing experience.

HTTP cookies are built specifically for web browsers to personalise each user’s session. A 'session' just refers to the time you spend on a website.

When you visit a new website, the web server (the remote computer which stores the website’s data) sends a short stream of identifying information to your web browser.

The server only sends the cookie when it wants the web browser to save it. Your web browser will then store it locally (i.e. on your device) to remember who you are.

If you return to that site in the future, your browser will send it back to the server to provide continuity between your sessions. Cookies often have an expiry date, much like real cookies!


How does the MSARS website use cookies?

This website is built on the 'Joomla' platform. It therefore uses the standard cookie-setting processes that come pre-installed with that open source content management system.

Joomla uses cookies to store information about a number of things. These include your session, which means it saves information on what you have done on the site during this current visit (for example what pages you have visited and whether you have logged in). Features such as "Remember me" use cookies that last longer than your session in order to save your login information.

Some Joomla extensions may create their own cookies. The MSARS website does not employ any third party extensions which require the use of cookies. We do not use, or indeed condone, the use of cookies or any other technology for tracking, advertising, analytics or general profiling purposes.


Your use of the MSARS website

By continuing to browse and interact with our website, you agree to the use of cookies as outlined above. You may decline the use of such cookies at your initial visit (by clicking the 'Decline' button in the consent banner) but the website may not then function correctly. You may delete any or all cookies stored locally on your device by referring to the documentation supplied by your browser provider.


Other than that...

You may also wish to review our Privacy Policy, available on the main menu.

Please enjoy your visit to our little place on the Internet!